Flexible Data Manager

The Flexible Data Manager updates schema module . Use this tool to import submissions from a file, update a single submission, update multiple submissions in bulk, or create test submissions. Field values, data types, and submission owners can all be updated.

Creators must have the Administrator Environment Role to access this tool.

To locate a schema module, select it from the Choose Schema drop-down. If you know the module ID, enter it directly instead of scrolling through the drop-down. The module must have a schema tag to appear in the list.

After selecting a schema module, four actions appear:

• Import Submissions from File

• Update Single

• Update Bulk Submissions

• Create Bulk Submissions

Import Submissions from File

Imports submission data from a local file.

1. Click Import Submissions from File. The Import Submissions panel opens.

2. Drag and drop a file onto the panel, or click Browse to locate it.

    

3. Click Upload Submissions.

Update Single Submission

Updates or deletes a specific submission by ID.

1. Click Update Single Submission. The Specify Submission panel opens.

2. Enter the submission ID in the Submission ID field. Click View Submission to verify the submission in a new tab.

   If the submission ID is unknown, click Browse submissions here to open the last 50 submissions as raw JSON. Install a browser JSON formatter extension to parse the data, then copy the submission ID into the field.

Choose one of the following actions:

Update Submission

1. Select Update Submission. The Apply Changes panel opens.

    

2. Configure the fields and click + Add to stage the change.

The Specific Submission table shows all staged changes with Attribute Name, Current Value, New Value, Data Type, and a Delete option for each row.

Delete Submission

Deleting a submission is permanent and cannot be undone.

1. Select Delete Submission, then click Yes in the confirmation dialog.

Update Bulk Submissions

Updates or deletes multiple submissions matching a set of filter criteria.

Configure the filter criteria and click + Add to stage each filter. Add as many rows as needed.

Conditional Logic

When multiple filter rows are added, select a conditional logic option:

• AND: Matches submissions that satisfy all filter criteria.

• OR: Matches submissions that satisfy any filter criteria.

The Total Submissions count updates to show how many submissions match. Click View Query Submissions to preview the matching submissions.

Update Submissions (Bulk)

1. Select Update Submissions. The Apply Changes panel opens.

    

2. Configure the fields and click + Add to stage each change.

Delete Submissions (Bulk)

Deleting submissions is permanent and cannot be undone.

1. Select Delete Submissions, then click Yes in the confirmation dialog.

Create Bulk Submissions

Creates random test submissions for a schema module. Use the slider to select the number of submissions in multiples of five, up to a maximum of 25.

Click Value Settings to customize how random values are generated for each field. A dialog provides three options:

Add Static Values: Enter JSON values to use for a specific field:

1. Expand Add Static Values.

2. In the Static Field for Data Point field, enter a JSON value. Strings must use quotes: for example, "active".

3. Click Add Static Field.

4. Click Create Random Submissions.

Commonly Used Ranges: Select a preset randomization range:

1. Expand Commonly Used Ranges.

2. From the Select Value of Randomization drop-down, select a range.

3. Click Create Random Submissions.

Set Custom Range: Define a custom numeric range:

1. Expand Set Custom Range.

2. Enter a Start Value and End Value.

3. Click Add Custom Data Range.

4. Click Create Random Submissions.